Planning Application Status

PL2025038




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Summary
PL2025038
Valvoline Oil Change
Commercial Preliminary Development Plan
Commercial Preliminary Development Plan
Approved
02/21/2025
Valvoline Oil PDP
Locations
Contacts
Dan Finn, Address:Phelps Engineering, Inc., Phone:(913) 393-1155  
JAY FERGUSON, Address:FERGUSON PROPERTIES, Phone:(816) 781-2520  
Reviews
Review Type Outcome Est. Completion Date Completed
Planning Review No Comments 04/01/2025 04/02/2025
Ian Trefren
Traffic Review No Comments 04/01/2025 03/31/2025
Erin Ralovo
Fire Review Approved with Conditions 04/01/2025 03/31/2025
Jim Eden
Code Statement
Informational
03/31/2025

All issues pertaining to life safety and property protection from the hazards of fire, explosion or dangerous conditions in new and existing buildings, structures and premises, and to the safety to fire fighters and emergency responders during emergency operations, shall be in accordance with the 2018 International Fire Code.
Imposed Loads
Resolved
03/31/2025

IFC 503.2.3 - Fire apparatus access roads shall be designed and maintained to support the imposed loads of fire apparatus and shall be surfaced so as to provide all-weather driving capabilities. Drive lanes to the building shall meet this requirement.
Engineering Review Approved with Conditions 04/01/2025 03/31/2025
Susan Nelson, P.E.
DE C&O #01 Eng Plans – FDP/PDP
Corrective Action Required
03/31/2025

All required engineering plans and studies, including water lines, sanitary sewers, storm drainage, streets and erosion and sediment control shall be submitted along with the final development plan. All public infrastructure must be substantially complete, prior to the issuance of any certificates of occupancy.
DE C&O #03 Eng & Insp Fees
Corrective Action Required
03/31/2025

All Engineering Plan Review and Inspection Fees shall be paid prior to approval of the associated engineering plans and prior to the issuance of any site development permits or the start of construction (excluding land disturbance permit).
DE C&O #09 FDP Reviews
Corrective Action Required
03/31/2025

Certain aspects of the development plan will be further reviewed during the Final Development Plan phase of the project. This includes detailed aspects of the design to help ensure that the plan meets the design criteria and specifications contained in the Design and Construction Manual.
DE C&O #11 Pavement Thickness
Corrective Action Required
03/31/2025

Private parking lots shall follow Article 8 of the Unified Development Ordinance for pavement thickness and base requirements.
Corrective Action Required
03/31/2025

Please note that only ornamental tree and shrub varieties may be planted within any easement.
Engineering Review Approved with Conditions 03/07/2025 03/07/2025
Susan Nelson, P.E.
DE C&O #01 Eng Plans – FDP/PDP
Corrective Action Required
03/07/2025

All required engineering plans and studies, including water lines, sanitary sewers, storm drainage, streets and erosion and sediment control shall be submitted along with the final development plan. All public infrastructure must be substantially complete, prior to the issuance of any certificates of occupancy.
DE C&O #03 Eng & Insp Fees
Corrective Action Required
03/07/2025

All Engineering Plan Review and Inspection Fees shall be paid prior to approval of the associated engineering plans and prior to the issuance of any site development permits or the start of construction (excluding land disturbance permit).
DE C&O #09 FDP Reviews
Corrective Action Required
03/07/2025

Certain aspects of the development plan will be further reviewed during the Final Development Plan phase of the project. This includes detailed aspects of the design to help ensure that the plan meets the design criteria and specifications contained in the Design and Construction Manual.
DE C&O #11 Pavement Thickness
Corrective Action Required
03/07/2025

Private parking lots shall follow Article 8 of the Unified Development Ordinance for pavement thickness and base requirements.
Corrective Action Required
03/07/2025

Please note that only ornamental tree and shrub varieties may be planted within any easement.
Planning Review Corrections 03/07/2025 03/06/2025
Ian Trefren
Partial Correction
02/26/2025

[Informational - Needed during FDP] - Trash enclosures require 30' reinforced portland cement approach measured from the opening of the enclosure
Corrective Action Required
02/26/2025

Please provide a landscape table containing species and counts specific to the lot of the proposed development. While information is needed on the entire area of the PDP, we need to be able to differentiate what is specific to the oil change facility.
Corrective Action Required
02/26/2025

Proposed grasses need to be specified
Corrective Action Required
02/26/2025

Lacebark Elm and Golden Rain Tree species are invasive per the MDNR Invasive Plant Assessment. Please revise plan to adjust accordingly if these are proposed and not already existing.
Corrective Action Required
03/04/2025

Replace some deciduous trees on the eastern P/L with evergreen such that there is a consisten mix of both along the entire frontage
Corrective Action Required
03/04/2025

[Guidance] To improve screening of the auto bays, please consider berming along Chipman road.
Corrective Action Required
03/04/2025

Vertical and horizontal breaks and motifs need to be more substantial, and architectural designs should match those of surrounding buildings as much as possible. Particular attention is needed to the left and right elevations, but additional verticality is needed on all sides.
Corrective Action Required
03/04/2025

Please revise materials of the trash enclosure to better match the materials of the building. Masonry brick would be preferable to cinder blocks in this instance.
Partial Correction
03/06/2025

[Informational - Needed during FDP] - Add additional bollard to the interior rear of the trash enclosure to ensure the entirety of the rear wall is protected
Corrective Action Required
03/06/2025

[Informational/Guidance] In general, we suggest reducing the visual appearance of an "oil change facility" as much as possible, given the location of the building on such a major thoroughfare. Since the governing body did not envision an automotive-centric use when originally approving the PDP of this site, many comments are centered around making the proposal more appealing per previous governing body guidance on similar uses in similar situations.
Traffic Review No Comments 03/07/2025 03/03/2025
Erin Ralovo
Fire Review Approved with Conditions 03/07/2025 02/24/2025
Jim Eden
Code Statement
Corrective Action Required
02/24/2025

All issues pertaining to life safety and property protection from the hazards of fire, explosion or dangerous conditions in new and existing buildings, structures and premises, and to the safety to fire fighters and emergency responders during emergency operations, shall be in accordance with the 2018 International Fire Code.
Imposed Loads
Corrective Action Required
02/24/2025

IFC 503.2.3 - Fire apparatus access roads shall be designed and maintained to support the imposed loads of fire apparatus and shall be surfaced so as to provide all-weather driving capabilities. Drive lanes to the building shall meet this requirement.
Fees
Paid Fees Amount Paid Owing Date Paid
Commercial Preliminary Development Plan fee $2,175.00 $2,175.00 Paid 03/27/2025
Legal Notice Publishing Charge $165.00 $165.00 Paid 03/27/2025
Legal Notice Publishing Charge $165.00 $165.00 Paid 03/27/2025
Outstanding Fees Amount Paid Owing Date Paid
No outstanding fees.


$0.00
Hearings
Title Location Date Time
Planning Commission Meeting 04/24/2025 5:00 PM Council Chambers 04/24/2025 05:00 PM
Agenda Item
Approved
04/24/2025
City Council Public Hearing 05/20/2025 6:00 PM Council Chambers 05/20/2025 06:00 PM
Agenda Item
Approved
05/20/2025
City Council Ordinance 2nd Reading 06/03/2025 6:00 PM Council Chambers 06/03/2025 06:00 PM
Agenda Item
Approved
06/03/2025
Documents & Images
Date Uploaded File Type Document Name
02/21/2025 Plans Plan Set_Rev0_PL2025038
02/21/2025 Activity Document Affidavit_PL2025038
02/21/2025 Application Form Application_Rev0_PL2025038
02/21/2025 Activity Document PDP Submittal Checklist_PL2025038
02/21/2025 Activity Document Legal Description_Rev0_PL2025038
02/21/2025 Engineer Report/Study Stormwater Memo_PL2025038
02/24/2025 Application Form Application_Rev1_PL2025038
02/24/2025 Activity Document Legal Description_Rev1_PL2025038
03/04/2025 Public Notice Document Adjacent Property Owners List_PL2025038
03/04/2025 Public Notice Document Adjacent Property Owner Map_PL2025038
03/07/2025 Letter Applicant Letter_PL2025038
03/25/2025 Meeting Summary Neighborhood Meeting Documents_PL2025038
03/25/2025 Letter Response Letter_PL2025038
03/25/2025 Plans Plan Set_Rev1_PL2025038
03/27/2025 Receipt Receipt_PL2025038
04/02/2025 Letter Applicant Letter_PL2025038
04/03/2025 Photograph Sign Pic 1_PL2025038
04/03/2025 Photograph Sign Pic2_PL2025038
04/07/2025 Public Notice Document Notice to Property Owners PC CC_PL2025038
04/07/2025 Public Notice Document Property Owner Notice Affidavit_PL2025038
04/07/2025 Public Notice Document Return Receipts_PL2025038
04/10/2025 Public Notice Document Pulse Legal Publication_PL2025038
04/11/2025 Activity Document Valvoline Oil Change TIA_PL2025038
04/24/2025 Presentation PC Presentation_PL2025038
04/30/2025 Public Notice Document CC Public Notice_PL2025038
05/15/2025 Presentation CC Presentation_PL2025038
06/10/2025 Ordinance Signed Ordinance_PL2025038
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